This could be a small guide, but useful if you are trying to make a printer online (from offline mode) in Windows 7. Recently I had to make an offline printer to online on Windows 7 and I struggled for that. I was expecting the similar settings as same as on Windows XP & Vista. But I could not find in same Printer menu this time. Finally I had to delete the existing printer and re-install it, because of missing make printer online option in Windows 7.
That doesn’t mean you can’t bring an offline printer to online in Windows 7 easily, but it is in different location than Windows XP and Vista. Normally, due to driver issue or connectivity problem with networked or USB/LPT printers or physical fault in printers, the Windows 7 printers will go offline. Your all printings jobs will be queued to printer if it is in offline mode.
Windows XP and Windows Vista Printer Online Setting
Its very easy and straight forward to make printers online in Windows XP and Vista. It is in printer menu which can be obtained by right clicking on the particular printer.
This is from Windows Vista
If you right click on a printer in Windows 7, you will see a completely different menu as below,
It is different than earlier Operating Systems and ‘Use Printer Online’ option is missing in Windows 7 printer menu. You can’t find this option even under ‘Printer Preferences’ or ‘Printer properties’ or ‘Properties’.
So, to make a printer to online from offline mode in Windows 7, you must click ‘See what’s printing’ which will bring the pending printing jobs queue on particular printer. Also, double clicking the printer icon will bring the same menu.
Click on Printer and remove tick from ‘Use Printer Offline’ as shown below.
If the printer had gone to Offline mode due to normal issues, then the printing will resume after removing the tick as mentioned above.
Still if the printer is offline, that could be due connectivity problem (network or USB/LPT cable) or something physically wrong in printer (like paper jam, top cover opened or cartridge not fixed properly..etc.).
I’m sure this guide would be helpful on showing how to make printer online in Windows 7 which is having different option than XP and Vista.