Track Changes in Word 2013/2016, How to Enable, Disable and Use it

Without a doubt Track Changes in Microsoft Word is a wonderful feature. If you work in collaboration environment and single Word file will be edited by many users, then track changes in Word 2013 or 2016 is useful tool to track the changes/modifications done by particular users to the particular document. Here we are going to show how to enable and disable the track changes in Word 2016/2013 and use it in correct way.

As expected, Microsoft has enhanced this feature in latest MS word 2016. You can see few changes and improved features in the latest version. We have already mentioned a guide about removing line breaker on Word document here. If you need to change the system time format which reflects in Word editing, you can follow this step.

How to Enable Track Change in Word 2016/203

1) When some content there to edit in Word 2016, click on ‘Review’ and ‘Track Changes’ as shown below. Click ‘Track Changes’ in the menu to enable this feature. Once it is enabled, the changes made by a single or multiple users will be recorded.

Enable track changes in Word 2016

2) Though track changes in Word 2016 is enabled, still you can’t see the changes done by another user until you enable the ‘Reviewing Pane’. After enabling it, you can see what other authors are doing or changed on the particular document.

show revisions 3) More options.

You can find more markup options to see the original or with changes in the document. Clicking on the ‘All Markup’ drop down button will give the option. By default ‘All Markup’ would be selected and you can see the all changes in the word document. Remember- the changes are still not saved to the original document. The owner of the document can accept or reject the changes.

markup option 4) You can accept the changes one by one or all at same time in the document. Also, you can block authors to edit the document.

accept and compare track changes in word 2016Another great feature is, ‘Compare’. You can compare the original document against modified document by various authors in one view for better understanding before accepting the changes.  Clicking on ‘Compare’ button will bring the options to compare.

Read Also- How to change centimeters to inches in Word

5) Comments in track changes will be useful when more than one user edits the document. It allows to leave comments for each changes or paragraph and show them in review panel. Justifications and recommendations for editing particular content can be shared online through this comments field.

comments

To disable the track changes, simply disable this option in ‘Review’ tab of  Word 2016. I hope this guide would be helpful to understand the basics of track changes in Microsoft Word 2016 (and 2013 which is similar) and use it effectively.

2 thoughts on “Track Changes in Word 2013/2016, How to Enable, Disable and Use it”

  1. How do I manage author colors in 2016 track changes. How do I copy a track changes document and retain the markings.

  2. I used Google for tracking changes in MS Word 2013.
    The changes are simply pathetic as MS Word previously enabled companies to use the margin change bar but also show regulatory bodies and staff what had changed (but actually hiding the deleted/reformatting text etc. etc.).
    This functionality has now been lost.
    The best change would have been to lock the changes to the sender document but allow the receiver/reviewer to switch on the capability to also see what has actually been added or deleted. However the final issued document should be able to be locked.
    The Microsoft programmers have once again made some incorrect assumptions regarding document governance.

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