Are you new to Windows 8 or Windows 8.1?, have you started using it directly from Windows XP or Vista?, then you might be wondering how to make a printer online from offline state in Windows 8 or 8.1. Usually printers go offline due to network or USB cable connectivity issues, paper jam, out of paper or any other printer hardware faults. Mostly it will come back online mode automatically when these issues are fixed, but sometimes you need to make a printer online manually in Windows 8 or 8.1.
Making a printer online in Windows 8 or 8.1 is not like how we did in earlier Operating Systems XP, Vista (except Windows 7) by right clicking it and making online. Microsoft changed the way of making a printer online from offline in Windows 7 and latest Operating Systems, we have already covered here how to make printer online in Windows 7.
How to Set/Make Printer Online in Windows 8 and Windows 8.1
1) Go to control panel.
Press Windows Key with I ( WIN+I) or by using charm bar or else use these ways to reach control panel from this guide.
2) Click on Devices and Printers in Large or Small icons view of control panel.
If the printer is in offline state you would be seeing the tick mark front of ‘Use Printer Offline’. Remove the tick mentioned below and wait for some time printer to come online and resume printing.
If the printer comes online and goes offline again, that could be due to real connectivity or hardware issue on the printer. Better you fix those issues and restart the printer.
If It Is A Network Printer
If the printer still shows offline, then you need to check the settings of the computer where the printer is attached (if it is a network printer for you). The following settings need to be checked;
1) File and Printer sharing settings
2) Make sure the Network Discovery is turned on and Network sharing services are running
If it is a network printer, you can find out the IP of the printer and check the communication. Since Windows 8 is something different from earlier Operating Systems, you can check here how to close metro apps.
Restart The Spooler Service
Sometimes this method also helps in bringing back the offline printer to online mode in Windows 8.1. Instead of restarting the computer, you can stop and start the print spooler service (which is one of the Windows service). Sysprobs already published a detailed guide about restarting the print spooler in GUI of Windows 8.1 easily which can be done by any users with administrative rights. Read the guide here.
I hope this small guide would be useful to make printer online from offline and vice versa in Windows 8 and 8.1.